Pitney Bowes Management Services Launches Records and Information Management Consulting Service

STAMFORD, Conn., March 05, 2008 - Pitney Bowes Management Services, Inc. (PBMS), a wholly owned subsidiary of Pitney Bowes Inc. (NYSE:PBI) today officially launched its Records and Information Management (RIM) Consulting Service to help organizations address concerns about records systems controls, risk mitigation, storage management and cost reduction.

Robert Mattis, vice president, Business Development, PBMS, noted that there are several key factors that are driving increased attention to records and information management in businesses today.

A growing number of customers are facing numerous challenges in developing, implementing and maintaining efficient and effective records management strategies. This is due to recent amendments to the Federal Rules of Civil Procedure, an accelerating transition from paper to electronic records processing, auditing to track compliance with regulatory requirements, and the need for strategic planning and direction, Mattis stated. Also, corporations are more dynamic now than 10 years ago, with facility relocations and resizings. Mergers, acquisitions and divestitures are also having a significant impact on how companies effectively retain and manage records.

Through PBMS RIM Consulting Service, we can provide an effectively designed program to help businesses enhance responsiveness, increase customer satisfaction, ensure compliance with industry regulations, demonstrate due diligence and improve overall access to information. PBMS RIM Consulting Service provides an in-depth analysis that expands our Document Processing Solutions offering, he added.

PBMS RIM Consulting Service is comprised of five key offerings:

  • Records Program Assessments RIM consultants identify needed components to help ensure an effectively designed program from active/inactive records and retention policies, to recovery plans.
  • Technology Reviews and Recommendations PBMS consultants analysis help companies identify methods to manage documents through all phases of their life cycle, to increase efficiency, minimize costs and reduce risk, through introduction of automated records management systems, and records media review and selection.
  • Risk Assessments With enactment of legislation and creation of new laws that affect corporate entities, there is an increased need to demonstrate due diligence and ensure the accuracy and security of the information held in records. Risk assessments consist of operational reviews of risk and compliance to verify procedures are in place and effectively functioning to maintain corporate operations and reduce or prevent any potential loss.
  • Facilities Recommendations The logistics of where and how clients store their records assets has a significant impact on the costs associated with records management. Recommendations encompass facility assessments and design, centralized/decentralized file organizational plan developments, on-site/off-site selection and relocation planning.
  • Records Project Work Addresses concerns associated with downsizing facilities or personnel, mergers and acquisitions, or other budgetary changes that require external resources beyond the scope of internal capabilities. PBMS Consulting Services help customers combine and/or consolidate information while reducing costs, minimizing business disruptions and ensuring regulatory compliance through inventory, purging, converting or consolidation of records collections.

Pitney Bowes Management Services provides on-site and off-site outsourced mail, print and document management solutions to the Fortune 1000, American Legal 200 and Federal Government agencies. Pitney Bowes Inc. is a mailstream technology company that helps organizations manage the flow of information, mail, documents and packages. Our 35,000 employees deliver technology, service and innovation to more than two million customers worldwide. The company was founded in 1920 and annual revenues now total $6.1 billion. More information is available at www.pb.com.